To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with Tone Software Corporation
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with Tone Software Corporation in an amount not to exceed $10,000 for the renewal of mainframe output management software and automation tools, subject to Tone’s License Agreement terms and conditions, the period of July 1, 2024, through June 30, 2025.
FISCAL IMPACT:
The cost is charged to the user department. (100% User Departments)
BACKGROUND:
The Department of Information Technology’s (DOIT) Operations and Enterprise Services staff utilize Tone Software’s mainframe output management software and automation tools to enhance and streamline the handling, formatting, distribution, and presentation of the County’s mainframe-generated reports and documents. The specific Tone products being utilized are as follows:
Mainframe Output Management Software:
1. JES2Mail - Manages and automates the distribution of mainframe-generated reports via email.
2. JES2FTP - Handles the automated transfer of mainframe-generated reports to other systems using File Transfer Protocol (FTP).
Mainframe Output Formatting and Enhancement:
1. PDF Overlay - Enhances the presentation of mainframe-generated reports by adding graphical elements and professional formatting to create polished PDF documents.
2. Report Processing Language (RPL) - Provides advanced capabilities for customizing the format and structure of mainframe-generated reports, allowing for detailed control over their appearance and content.
These products work together to ensure the mainframe-generated reports and documents from the County’s mainframe system are efficiently managed, appropriately formatted, and effectively delivered to the applicable County departments.
CONSEQUENCE OF NEGATIVE ACTION:
Not approving this request could lead to:
1. Inefficient report distribution, requiring manual intervention, which increases the likelihood of errors.
2. Difficulty of report customization and management.
3. Lack of professional report presentation.
4. Operational Inefficiencies.
5. Reduced Responsiveness and Agility by the DOIT Operations and Enterprise Services staff.