To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Resolution of Acceptance and Notice of Completion for the Security Systems Upgrade at Martinez and West County Detention Facilities at 1000 Ward Street, Martinez and 5555 Giant Highway, Richmond Module (WH324A and WH349A).
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT resolution accepting as complete the contracted work performed by Accurate Controls, Inc., for the Security Systems Upgrade at Martinez and West County Detention Facilities at 1000 Ward Street, Martinez and 5555 Giant Highway, Richmond.
FISCAL IMPACT:
No fiscal Impact associated with accepting completion of contracted work.
BACKGROUND:
On July 26, 2022, the Board awarded a contract in the amount of $4,319,238 to Accurate Controls, Inc. to replace the current security surveillance system at the Martinez Detention Facility (MDF) and upgrade some of the security surveillance system at the West County Detention Facility (WCDF), the security surveillance systems, which included cameras, video management software, intercoms, and door controls systems, were operating on an overly proprietary and outdated platform with reduced functionality and reliability.
After further site investigations and scoping discussions, it was determined that the approved budget in the amount of $4,319,238 would be insufficient to facilitate the complete security surveillance system and technology infrastructure needs for the two facilities. As such, additional equipment was installed and the project duration was extended, an additional amount of $1443,878.82 was required raising the final budget amount to $5,763,116.82 to complete the project.
With the reduced reliability there was a need to update the existing security surveillance systems and associated technology infrastructure to ensure the continued safety and security of the corrections facility, its employees, and the incarcerated population. Accurate Controls, Inc. upgrade and replaced the proprietary and obsolete systems with a comprehensive, turn-key security surveillance system. The new systems have an intuitive approach and use the latest, best in class audio-visual information technology systems that fully integrate within the existing detention facilities.
The upgrade of the two existing facilities’ security surveillance systems has resulted in increased visual coverage within the housing units and on and around the facilities, improved monitoring of incarcerated population activities, and reduced frequency of self-harm, assaults, and illicit behavior. The upgraded systems have provided reliable evidence in response to allegations of misconduct, lawsuits, and other complaints, ultimately reducing the County and Sheriff’s Office annual litigation expenses.
Vanir, the County's construction manager found all work to be complete and Public Works Department concurs with this determination.
CONSEQUENCE OF NEGATIVE ACTION:
Accepting a contract as complete is standard procedure and allows for proper closeout of the contract. If the contract is not accepted as complete, the period for filing stop payment notices bond claims may be extended and then Contra Costa County will incur expenses for additional contract administration.