To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Contract Amendment/Extension Agreement #23-613-8 with Bayside Solutions, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment/Extension Agreement #23-613-8 with Bayside Solutions, Inc., a corporation, effective December 31, 2024, to amend Contract #23-613-5 (as amended by Contract Amendment Agreements #23-613-6 and #23-613-7) to increase the payment limit by $2,000,000, from $2,500,000 to a new payment limit of $4,500,000 and extend the termination date from December 31, 2024 to December 31, 2027, for additional temporary consulting, technical support and recruiting services for hard to fill positions for the Health Services Department’s Information Technology Unit.
FISCAL IMPACT:
Approval of this Amendment will result in additional annual expenditures of up to $2,000,000 and will be funded 100% by Hospital Enterprise Fund I revenue.
BACKGROUND:
This Contractor has been contracting with the County since January 2017 for the provision of temporary specialized project management staff, for their Project Management Office. The Department relies on temporary staffing and recruitment agencies for coverage during staff absences/leaves and to find qualified candidates for specialized and hard to fill positions.
On April 28, 2020, the Board of Supervisors approved Contract #23-613-5 with Bayside Solutions, Inc., in the amount $2,000,000 for the provision of qualified temporary consulting and technical support services, and contract-to-hire and/or direct placement candidates for hard-to-fill positions in the Contra Costa Health (CCH) Information Systems Unit for the period July 1, 2020, through June 30, 2022.
On January 19, 2021, the Board of Supervisors approved Contract Amendment Agreement #23-613-6 with Bayside Solutions, Inc., effective January 1, 2021, to modify the rates for temporary consulting, technical support and recruiting services for hard to fill positions, with no change in the payment limit of $2,000,000 or term July 1, 2020 through June 30, 2022.
On March 22, 2022, the Board of Supervisors approved Contract Amendment/Extension Agreement #23-613-7 with Bayside Solutions, Inc., effective March 22, 2022, to increase the payment limit by $500,000 to a new payment limit of $2,500,000 and extend the termination date from June 30, 2022 to December 31, 2024 for additional temporary consulting, technical support and recruiting services for hard to fill positions.
Approval of Contract Amendment/Extension Agreement #23-613-8 will allow Contractor to continue providing temporary consulting, technical support, and recruiting services through December 31, 2027. This Contract includes services provided by represented classifications and the County has met its obligations with the respective labor partner(s).
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment is not approved, the CCH Information Systems Unit will not be able to add the necessary temporary staff as needs arise and would not be able to respond to the needs of all of CCH in a timely manner.