To: Board of Directors
From: Aaron J. McAlister, Chief, Contra Costa County Fire Protection District
Report Title: FireStats, LLC. Contract Extension
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract amendment with FireStats, LLC, to increase the payment limit by $40,000, to a new payment limit of $130,000 and extend the contract term from September 30, 2026, through June 30, 2028, for the hosting, analysis, and reporting of computer-aided dispatch data and related consulting services. (100% CCCFPD General Operating Fund)
FISCAL IMPACT:
Budgeted. 100% CCCFPD General Operating Fund.
BACKGROUND:
FireStats, LLC is a nationally recognized expert in the reporting and analysis of fire service data. The company offers a proprietary business intelligence software platform designed for comprehensive analysis and reporting of Computer-Aided Dispatch (CAD) data. In addition to providing the software, FireStats provides ongoing support to designated Fire District personnel to ensure effective utilization and understanding of the tools and associated data.
The contractor hosts CAD data and software on a secure third-party server, which provides cost savings to the Fire District by eliminating the need for internal system implantation. To maintain continuity of service and enhance the effectiveness of data analysis and reporting, the District recommends approval of an extension of the existing contract through June 30, 2028.
The contract requires the Fire District to defend and indemnify the contractor from any third-party suits, claims, or liabilities, including attorney fees, costs, or expenses, to the extent such claims arise from the Fire District’s negligence and do not arise from the contractor’s negligence or willful misconduct in the performance of the contract.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract extension is not approved, the District will have to identify alternative means to analyze and accurately report performance data effectively. Additionally, the ability to establish and monitor appropriate benchmark standards for incident response will be limited.