To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contract Amendment for the 2023 On-Call Contract for Various Road, Flood Control, and Airport Maintenance Work, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with GradeTech, Inc., Kerex Engineering, Inc., and A. Teichert & Sons, Inc., to extend the contract terms through January 8, 2027, with no change to the payment limit, for continued on-call services for various road, flood control, and airport maintenance work, Countywide.
FISCAL IMPACT:
100% Local Road, Flood Control District, and Airport Enterprise Funds.
BACKGROUND:
On January 9, 2024, the County awarded three (3) on-call contracts for various road, flood control, and airport maintenance work to supplement Public Works Maintenance crews during routine and emergency work, and to perform work that may be time-sensitive and may require specialized equipment and skills. A $900,000 contract was awarded to each of the following contractors: GradeTech, Inc. (GradeTech) Kerex Engineering, Inc. (Kerex), and A. Teichert & Sons, Inc. (Teichert). The contracts have a term of one year, with the option of two one-year extensions.
On December 17, 2024, the Board of Supervisors approved Contract Amendment No. 1 for the contracts with GradeTech, Kerex, and Teichert, extending the completion date from January 9, 2025, through January 8, 2026. Contract Amendment No. 1 also increased the payment limit for GradeTech from $900,000 to $1,200,000; the payment limits for Kerex and Teichert were unchanged.
On May 13, 2025, the Board of Supervisors approved Contract Amendment No. 2 for the contracts with GradeTech, Kerex, and Teichert, increasing the payment limit for GradeTech from $1,200,000 to $2,000,000, and the payment limits for Kerex and Teichert from $900,000 to $2,000,000.
To retain the services of, and to ensure timely payment to GradeTech, Kerex and Teichert, the Public Works Director recommends that the Board approve Contract Amendment No. 3. This amendment will extend the term of the contracts through January 8, 2027, with no change to the payment limits.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve the contract amendment will prevent the Public Works Department from completing routine and emergency road, flood control, and airport maintenance work in a timely manner.