To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: Thales DIS USA, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a Support and Maintenance Renewal Quotation with Thales DIS USA, Inc., to renew ID Unit systems maintenance and support coverage in an amount not to exceed $312,119 for the period July 1, 2025 through June 30, 2026.
FISCAL IMPACT:
Approval of this request will result in up to $312,119 in contractual service expenditures and will be funded 100% by the RAN Board approved budget.
BACKGROUND:
The Office of the Sheriff utilizes numerous Thales DIS USA, Inc. hardware, software and services to meet the biometric needs of the County. The RAN Board annually reviews and forecasts all budgetary and strategic decisions and these costs have already been approved.
The systems include:
• LiveScan: Terminals that allow Law Enforcement agencies to fingerprint applicants, detainees, arrestees, registrants and deceased individuals for electronic submission to the Automated Fingerprint Identification System (AFIS).
• AFIS: Facilitates the statewide telecommunications network dedicated to the transmission of fingerprint data throughout the state for use of identification by law enforcement agencies.
• Mobile ID: A connection that allows law enforcement agencies to share information through a mobile device with the ability to rapidly search through DOJ’s statewide criminal record repository for wanted persons and other persons of special interest. This system helps reduce terrorist and criminal activities by improving and expanding biometric services to Contra Costa.
The Department has an established hardware and software maintenance and support terms and conditions agreement in place with Thales DIS USA, Inc. that remains unchanged, and the annual extensions with the vendor can be executed through a signed Support and Maintenance Quotation and invoicing process.
The Thales DIS USA, Inc. Hardware and Software Maintenance and Support Terms and Conditions includes a limitation of liability.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve, the Office of the Sheriff’s ID Unit would be at severe risk of losing vendor support if a problem occurred with its system or equipment. The ID Unit would not be able to provide identification services to any of the County's law enforcement agencies, thus impacting public and officer safety.