To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Purchase Order with HydroPoint Data Systems, Inc., Countywide.
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a purchase order with HydroPoint Data Systems, Inc., in an amount not to exceed $100,000, for the HydroPoint service subscription that supports remote monitoring and management of irrigation systems at County facilities, for the period October 20, 2026 through October 19, 2029, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services Division, is responsible for maintaining all County buildings, properties, and grounds. Irrigation system monitoring and water‑use management are included in this required maintenance.
Facilities Services Division uses HydroPoint Data Systems, Inc. as the provider of the remote irrigation monitoring platform that supports the County’s irrigation controllers, sensors, and related reporting tools. This platform supports efficient water use, enables quicker identification of leaks and system failures, and assists Grounds staff in managing irrigation schedules countywide.
The HydroPoint Data Systems, Inc. Terms and Conditions include limitation‑of‑liability and liability‑cap provisions that have been reviewed by County Counsel.
Facilities Services is requesting approval for a three‑year purchase order with HydroPoint Data Systems, Inc. for the term October 20, 2026 through October 19, 2029, in the amount of $100,000.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase order is not approved, Facilities Services will be unable to continue utilizing HydroPoint’s irrigation management platform, resulting in the loss of remote monitoring and alert capabilities for irrigation systems at County facilities. Without these services, the Grounds Irrigation Specialist will be unable to promptly identify leaks, system failures, or irrigation irregularities, leading to potential water waste, delayed repairs, and reduced operational efficiency across County grounds.