To: Board of Supervisors
From: Thomas L. Geiger, County Counsel
Report Title: Purchase Order with Tabs3 for Timekeeping Software
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the
County Counsel, (1) a purchase order with Software Technology, LLC in the amount not to exceed $2,378 for legal timekeeping software, and (2) an End User License Agreement with Software Technology, LLC for the period from August 11, 2024, through August 10, 2025.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $2,378 and will be funded by 80% General Fund and 20% Risk Management Liability Trust Fund.
BACKGROUND:
The County Counsel’s Office relies on the Tabs3 program to host the timekeeping entries of fees and costs for the legal work performed on behalf of clients. The Tabs3 software enables us to organize monthly and quarterly client and case billings for quick ad-hoc reporting when requesting reimbursement of fees in litigation. Tabs3 software assists this Office by expediting the response times to billing inquiries and with annual revenue projections. Approval of this maintenance contract will allow the County Counsel’s Office to continue to provide a reliable and organized method of timekeeping to the benefit of the Office, the client and the County.
This action is a renewal of Software Technology, LLC licenses. The subscription being purchased is governed by the TABS End User License Agreement. The Software License Agreement limits Software Technology’s liability for claims arising out of the agreement to no more than the amount County has paid for the software in the six months preceding the claim. The Software License Agreement obligates the County to indemnify Software Technology, LLC for claims arising out of County’s failure to perform its obligations under the End User License Agreement, or violation of applicable laws.
CONSEQUENCE OF NEGATIVE ACTION:
Without authorizing the purchase of the Tabs3 software, the Office cannot continue to provide the same level of support to County departments with related billings for litigation and transactional matters.