To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: Axon Enterprise, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract amendment with Axon Enterprise, Inc. to increase the payment limit by $2,755,590 to a new payment limit of $18,335,179, for the purchase of unlimited evidence storage, for the period May 1, 2024 through February 29, 2032.
FISCAL IMPACT:
Approval of this request will result in up to $2,755,590 in additional contractual service expenditures over a period of more than 6 years and will be funded 100% by Measure X allocations.
BACKGROUND:
On November 29, 2022, the Board approved the execution of a contract with Axon Enterprise, Inc. in an amount not to exceed $12,503,168 for the purchase of body-worn cameras, in-car camera systems, and software for the period January 1, 2023 through December 31, 2032. This was funded by Measure X allocations.
On December 13, 2022, the Board approved the execution of a contract amendment with Axon Enterprise, Inc. to increase the payment limit by $2,854,661 to a new payment limit of $15,357,829, which added the purchase of Taser 7 Conducted Energy Weapons, equipment, and software to the original contract for the period November 1, 2022 through October 31, 2027. This was funded by Service Area P-6 revenues.
On February 6, 2024, the Board approved a contract amendment with Axon Enterprise, Inc., to increase the payment limit by $221,760 to a new payment limit of $15,579,589 for the purchase and installation of recording cameras and other related equipment, software, and cloud storage services for the period April 1, 2024 through December 31, 2032. This amendment was funded by the department’s general purpose revenue allocation.
The Office of the Sheriff is requesting to switch to the unlimited evidence storage option from AXON Enterprise, Inc., which would increase the storage capacity of the digital evidence being ingested with the implementation of the AXON Enterprise, Inc. Body Worn Cameras and In-Car Camera System. Currently, the application caps the amount of third-party storage of digital photos, recording and non-AXON video that can be stored due to the capacity allotted in the original body-worn and in-car camera systems contract terms. Under the current contract terms, when storage capacity exceeds the allotted 450 GB, additional charges must be incurred by the Office of the Sheriff.
The department has dramatically increased the amount of evidence stored within the application, primarily due to the utilization of Evidence.com to handle all video and digital storage for Office of the Sheriff cases. The Office of the Sheriff has more than tripled the original contract allotted storage since implementation. The amount of storage needed will only continue to increase, and switching to unlimited evidence storage is more cost effective and operationally necessary, and can be funded within existing Measure X allocations.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve of obtaining the unlimited evidence storage, the Office of the Sheriff would be unable to utilize the storage option on the application to its full potential or upload more of the available digital evidence. By not utilizing the cloud storage to its full potential, the staff has been put in a position where digital evidence is triaged by priority of uploading to evidence.com or burning to a hard disc and booking into physical evidence. This is not a desirable practice and can be alleviated by this unlimited storage solution.