To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with Tone Software Corporation for the renewal of mainframe output management software and automation tools.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the purchasing agent, on behalf of Chief Information Officer, or designee, to execute a purchase order with Tone Software Corporation, in an amount not to exceed $13,000 for the renewal of mainframe output management software and automation tools, subject to Tone’s License Agreement terms and conditions for the period of July 1, 2026, through June 30, 2027.
FISCAL IMPACT:
The cost of this product is included in the department’s FY 26-27 budget (100% User Departments).
BACKGROUND:
The Department of Information Technology (DoIT) Operations and Enterprise Services staff utilize Tone Software’s mainframe output management software and automation tools to enhance and streamline the handling, formatting, distribution, and presentation of the County’s, mainframe-generated reports and documents. The specific Tone products in use are as follows:
1. JES2Mail: Automates and manages the distribution of mainframe-generated reports via email.
2. JES2FTP: Facilitates the automated transfer of mainframe-generated reports to other systems using File Transfer Protocol
3. PDF overlay: Enhances the presentation of the mainframe-generated reports by adding graphical elements and professional formatting, resulting in polished PDF documents.
4. Report processing Language: Provides advance capabilities for customizing the format and structure of mainframe-generated reports, allowing for detailed control over their appearance and content.
These products work together to ensure that the County’s mainframe-generated reports and documents are efficiently managed, properly formatted, and effectively delivered to the relevant County Departments.
The terms of the License Agreement include a limitation of liability capping Tone’s liability at the amount paid for the product.
CONSEQUENCE OF NEGATIVE ACTION:
Not approving this purchase could lead to inefficient report and distribution, manual errors, difficulty in customizing and managing reports, operational inefficiencies, and reduced responsiveness from the DoIT Operations and Enterprise staff.