To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: Grammarly, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Sheriff-Coroner, a purchase order with Grammarly, Inc., in an amount not to exceed $6,000, and ACCEPT a Customer Business Agreement for grammatical accuracy services for the Investigations Division of the Office of the Sheriff, for the period June 7, 2025 through June 06, 2026.
FISCAL IMPACT:
Approval of this request will result in up to $6,000 in contractual service expenditure over a 1-year period and will be funded 100% by the General Fund.
BACKGROUND:
The Grammarly, Inc. software assists staff and team members in producing clearer, more professional written materials, including emails, reports, presentations and other official documents. The Office of the Sheriff has utilized Grammarly to uphold a high standard of written communication and ensure grammatical accuracy. Grammarly is utilized for official work only and current staff are encouraged to utilize it as part of their standard writing and editing process.
The Customer Business Agreement includes limitations of liability and indemnification by the County to Grammarly, Inc.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve, professional written materials from the staff and team members of the Office of the Sheriff may have inconsistencies in grammar, tone, and clarity, which could impact the professionalism and credibility of the Division’s communications. This may also place an increased burden on staff and team members who are manually proofreading and editing, which would reduce overall efficiency.