To: Board of Directors
From: Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title: Blanket Purchase Order with Smartsheet Inc.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent on behalf of the Fire Chief, to execute a blanket purchase order with Smartsheet Inc., in an amount not to exceed $76,000 for project management software, subject to the terms of Smartsheet's User Agreement, for the period November 1, 2024 through November 30, 2025.
FISCAL IMPACT:
Budgeted. 100% CCCFPD General Operating Fund.
BACKGROUND:
Smartsheet serves as the enterprise project management solution for the Fire District's Project Managers. This cloud-based platform empowers Fire District staff to efficiently manage and automate workflows, collaborate on projects, and monitor tasks in real-time. By integrating spreadsheet functionality with robust project management and collaboration tools, Smartsheet offers a versatile solution suitable for various teams and initiatives.
Key Benefits of Using Smartsheet:
1. User-Friendly Interface: Smartsheet features an intuitive design that resembles a spreadsheet, allowing staff to quickly familiarize themselves with the platform without extensive training.
2. Enhanced Collaboration: The platform facilitates real-time collaboration, document sharing, and internal communication, fostering improved teamwork among staff.
3. Comprehensive Project Management: Smartsheet provides essential tools for task management, project timelines, resource allocation, and progress tracking, ensuring teams remain organized and on schedule.
4. Automation Capabilities: With features such as alerts, reminders, and automated workflows, Smartsheet streamlines repetitive tasks, enhancing overall efficiency.
5. Customizable Solutions: Users can adapt sheets, reports, and dashboards to fit their specific workflows and project requirements, making it a fle...
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