To: Board of Supervisors
From: Esa Ehmen-Krause, County Probation Officer
Report Title: UKG Kronos Systems LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the County Probation Officer, or designee, to execute a contract containing modified indemnification with UKG Kronos Systems LLC, in an amount not to exceed $40,893 for timekeeping software and support services for the period December 20, 2023 through December 19, 2024.
FISCAL IMPACT:
This total of $40,893 will be 100% funded by the General Fund.
BACKGROUND:
UKG Kronos Systems LLC provides automated timekeeping services to improve the efficiency of scheduling. This software sends out a notification to eligible staff when open shifts are available, and the timekeeping software can generate a payroll report to provide accurate information regarding regular and overtime pay. In the past, management did manual calling, clipboards, and handwritten notes. Probation currently has a contract with UKG Kronos LLC and is seeking to renew the contract.
Under the Master Services Agreement, there are limitations of liability. During any twelve (12) month of the contract term, UKG’s total aggregate liability for any and all claims in connection with any service shall in no event exceed the amount paid or payable by customer to UKG during such twelve (12) month contract term for the service giving rise to such claim(s). Probation is seeking acceptance of this modified indemnification language as well to be able to utilize the Master Services Agreement.
CONSEQUENCE OF NEGATIVE ACTION:
If unapproved Probation would not have automated timekeeping software and support for Juvenile Hall staff.