To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Purchase Order with Trace3, LLC
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, (1) a purchase order with Trace3, LLC in an amount not to exceed $569,997 for Cisco network switches, and (2) a Cisco letter agreement with Cisco Systems, Inc. for server support services for the period of December 15, 2024 through December 14, 2027.
FISCAL IMPACT:
This action will result in expenditures of up to $569,997 over a 3-year period and will be funded by Hospital Enterprise Fund I revenues.
BACKGROUND:
Cisco Application Centric Infrastructure (ACI) is a software-defined networking (SDN) solution designed to simplify and automate network management in data centers. It uses a policy-driven approach to manage and control the network, allowing for greater agility and scalability. It helps keep the network organized, secure, and efficient. In addition, the ACI architecture allows for faster convergence and better failover of endpoints.
Contra Costa Health (CCH) is purchasing various Cisco ACI switches for its Pittsburg Data Center. These switches are nearing the end of their support period and require replacement. The most critical applications and servers in CCH currently plug in to these ACI switches.
CCH IT received a request to execute a new agreement from the stakeholder on July 8, 2024 to replace the previous agreement, however, delays were encountered due to staff transitions. CCH IT is actively collaborating with the vendor and stakeholders to submit renewal requests at least 180 days in advance of expiration to prevent future delays.
A Request for Proposal (RFP) was conducted to solicit bids for these Cisco ACI switch replacements. After a thorough evaluation Trace3 was selected as the preferred vendor under BID #CCC2024-HSD...
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