To: Board of Supervisors
From: Esa Ehmen-Krause, County Probation Officer
Report Title: Shredding Services with Corodata Shredding, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Chief Probation Officer, or designee, to execute a contract with Corodata Shredding, Inc., in an amount not to exceed $24,999 to provide shredding services for the period of March 1, 2025 to February 28, 2026.
FISCAL IMPACT:
This will be 100% funded by General Funds.
BACKGROUND:
Corodata Shredding Inc. has provided shredding services for the Probation Department for many years through purchase orders. This year, the Probation Department would like to continue services with a formal contract in place. In this contract, Corodata shall provide shredding, puncturing, incinerating or any other methods that satisfy the National Association of Information Destruction (NAID) Certified Standards for disposing of such materials.
This contract includes mutual indemnification to hold harmless both parties for any claims arising out of the performance of this contract.
CONSEQUENCE OF NEGATIVE ACTION:
If unapproved, Probation will not have an efficient shredding service to destroy confidential documents that are no longer needed at the Probation Department.