To: Board of Directors
From: Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title: Contract with Stationwise, Inc. for Staffing and Scheduling Software
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with Stationwise, Inc., in an amount not to exceed $550,000, to provide staffing and scheduling software for the Fire District for a period of December 1, 2025, through November 30, 2030.
FISCAL IMPACT:
100% CCCFPD General Operating Fund.
BACKGROUND:
The Contra Costa County Fire Protection District is replacing its current staffing and scheduling platform, UKG Telestaff, with a new purpose-built solution called Stationwise. This transition follows the completion of a competitive Request for Proposal (RFP) process during which 16 vendor proposals were evaluated using a weighted scoring rubric focused on automation, integration, union/MOU alignment, administrative configurability, reporting capabilities, client references, and cost.
The selection of Stationwise is driven by the District's critical need to automate scheduling, manage vacation and sick leave, handle backfill scheduling, and streamline shift assignments. This new platform is expected to reduce the excessive manual workload currently required of staffing chiefs, estimated at 3 to 5 hours per day. Stationwise offers advanced automation tools, union-aligned bidding and seniority rules, callback functionality, and strong integration with the District's payroll and records management systems.
Peer fire departments in California frequently utilize the Stationwise platform, which allows internal administrators to set up and oversee staffing logic without needing ongoing support from the vendor. This feature aligns with the District's long-term goals of enhancing efficiency, transparency, and responsiveness in daily operations and emergency staffing.
CONSE...
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