To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Contract with Collaborative Solutions, LLC.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract with Collaborative Solutions, LLC, in an amount not to exceed $425,000, to provide Workday Managed Services for the period of October 23, 2023, through October 31, 2025.
FISCAL IMPACT:
The cost of the contract will be funded by General Funds. (100% General Fund)
BACKGROUND:
In April 2023, the County officially launched the Workday hosted financial management system which replaced the antiquated system that had been operational for more than four (4) decades. While the launch was successful and the system is working acceptably, the County needs some additional assistance with post-production implementation matters. The County's integrator, Accenture, that provided consulting services to implement Workday, provided three (3) months of post-production support. Accenture has completed its post-production support services; however, the County is still in need of additional assistance and ongoing managed services.
Accordingly, the Purchasing Division of Public Works issued a Request for Qualifications (RFQ) on March 17, 2023, to solicit bids from qualified vendors who could provide managed support services for the Workday Financial Management System. The bid yielded five (5) qualified vendors. An evaluation committee comprised of representatives from the Auditor-Controller's Office, the Department of Information Technology, and the County Administrator's Office was convened to evaluate the proposals. At the conclusion of the bidder interviews, the panel determined that Collaborative Solutions, LLC was the vendor that most closely matched the County's requirements and best met the needs of the organization. Collaborative Solutions has a proven t...
Click here for full text