To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Contract with Ventura Business Systems, Inc. for installation of cashless payment equipment through January 31, 2026
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the County Librarian, or designee to execute a contract including modified insurance language with Ventura Business Systems, Inc., in an amount not to exceed $25,000 for cash handling equipment installation services on Library ITC for the period February 1, 2025, through January 31, 2026.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
The Library Department requires cashless payment equipment to be integrated into the Library’s cash collecting equipment that enables patrons to print and photocopy using the Library’s printers and copiers. This contract will be in effect for one (1) year.
The contract provisions include modified insurance provisions that increase the amount of General Liability coverage and adds Crime & Theft and Employee Dishonesty Liability coverage, and which were approved by Risk Management.
Government Code Section 31000 authorizes the County to contract for services including the services that Ventura Business Systems, Inc. provides.
CONSEQUENCE OF NEGATIVE ACTION:
If the contract is not approved, the Library Department will not be able to provide efficient printing or photocopying services to the Public.