To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order Amendment with Asana, Inc.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order amendment with Asana, Inc. to increase the payment limit by $5,000 to $52,400 to add additional licenses with no change to the existing term expiring December 30, 2025.
FISCAL IMPACT:
The cost of this product is included in the Department's FY 25-26 budget. 100% User Departments.
BACKGROUND:
The Department of Information Technology's staff uses Asana's project management tool to collaborate and manage tasks more efficiently. Asana is known for its intuitive task management features which allow department users to create projects, add tasks, assign them to team members, set due dates, organize tasks in different projects and boards, and track the progress of work. Other positive aspects of Asana are real-time collaboration, flexible project views, integration with a wide range of third-party apps and services, customization capability, and user-friendly interface which is often quick to adopt for teams familiar with task management tools. The Department is using Asana to streamline workflows, improve communication, and enhance overall productivity.
The Department currently has Purchase Order #31679 for 100 Asana licenses, effective through December 30, 2025, and was originally approved by the Board on December 17, 2024. This amendment request is to add an additional 25 licenses, bringing the total to 125 licenses. Current Asana license holders include staff from the Department of Information Technology and the County Administrator's Office. The additional licenses will be allocated to other County departments.
The Terms & Policies under Asana's Public Entity Amendment to Asana Subscriber Terms (Amendment) contains a l...
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