To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Amendment to Purchase Order with Beckman Coulter, Inc.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, an amendment to Purchase Order #28568 with Beckman Coulter, Inc. to increase the payment limit by $916,000 to a new amount not to exceed $9,416,000 for the purchase of additional reagents and supplies for the clinical laboratory at Contra Costa Regional Medical Center (CCRMC) with no change to the term ending November 30, 2026.
FISCAL IMPACT:
Approval of this action will result in additional expenditures of up to $916,000 and will be funded by Hospital Enterprise Fund I revenues.
BACKGROUND:
The CCRMC Clinical Laboratory utilizes Beckman Coulter, Inc. for reagents and supplies to perform routine and STAT (urgent) diagnostic testing, ensuring accurate and timely results that support patient treatment protocols. Beckman Coulter, Inc. has been one of the laboratory's primary suppliers for the Chemistry and Special Chemistry Departments since 2013 and currently provides over 85% of the laboratory's diagnostic testing capacity. The laboratory received a DxA automated track system with components at no charge to the County, with a six-year extension under agreement 50557US for Special Chemistry and a three-year extension under agreement 61457US for Hematology; additional funding was required for both contracts due to these extensions.
The agreements signed by CCRMC and Beckman Coulter are effective from the installation date of the equipment; however, the purchase order end date did not align with the agreements. During the prior amendment process to correct this discrepancy, the Clinical Laboratory initiated a six-month advanced meter billing cycle for the Beckman instruments as a precautionary measure to ensure uninte...
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