To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contract with Merrimac Petroleum, Inc. for Bulk Fuel - Regular Unleaded, Renewable Diesel, Diesel # 2, and Red Diesel # 2, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Merrimac Petroleum, Inc. in an amount not to exceed $3,000,000, to provide bulk fuel for regular unleaded, renewable diesel, diesel # 2, and red diesel # 2, for the period of January 1, 2026, through December 31, 2029, Countywide.
FISCAL IMPACT:
100% Fleet Internal Service Fund
BACKGROUND:
The Public Works Fleet Services Division operates the Waterbird Way fueling station in Martinez and supports numerous backup generators, Countywide. To guarantee consistent fuel availability, the division must secure services from multiple fuel delivery suppliers.
In August 2025, the Public Works Department conducted a formal solicitation for bulk fuel delivery services, posting the Informal Bid Proposal on BidNet Direct (IFB #: CONTR-0000000022). Among the four awarded vendors, Merrimac Petroleum Inc. d/b/a Merrimac Energy Group, offered the lowest bid.
Fleet Services is requesting approval of a service contract with Merrimac Petroleum, Inc. d/b/a Merrimac Energy Group for the term January 1, 2026, through December 31, 2029, in the amount of $3,000,000.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, fuel supply for County vehicles will not be available, which will impact vehicles and the operations of the Fleet Services Division, Countywide.