To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 2 with Valley Air Conditioning & Repair, Inc., a California Corporation, Countywide.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Valley Air Conditioning & Repair, Inc., effective September 30, 2024, to extend the term through September 30, 2025, with no change to the payment limit, for cogeneration plant maintenance and repair services at various County sites and facilities, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (No fiscal impact)
BACKGROUND:
The Public Works Department, Facilities Services is responsible for the maintenance of all County sites and facilities. Cogeneration plants offer combined heat and power in one system. Valley Air Conditioning & Repair, Inc., provides routine maintenance, as well as repair and rebuilds associated with this equipment. Government Code Section 25358 authorizes the County to contract for the maintenance and upkeep of County facilities.
The Public Works Department conducted a formal solicitation for cogeneration plant maintenance and repair services. Originally bid on BidSync #2006-413, Valley Air Conditioning & Repair, Inc. was the lowest, responsive, and responsible vendor awarded for the contract. The Board approved a contract with Valley Air Conditioning & Repair, Inc. for the term October 1, 2020, through September 30, 2023, in the amount of $1,000,000.
Amendment No. 1 was also approved by the Board, effective February 28, 2023, and extended the term from September 30, 2023 to September 30, 2024.
Facilities Services is requesting Amendment No. 2 with Valley Air Conditioning & Repair, Inc. to be approved, extending the term from September 30, 2024, to September 30, 2025, for cogeneration plant maintenance and repair services.
CONSEQUENCE O...
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