To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with Sirius Computer Solutions, LLC (a CDW Company)
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with Sirius Computer Solutions, LLC (a CDW Company), an IBM reseller, in an amount not to exceed $21,000 for the purchase of IBM Virtualization Engine Service hardware maintenance and extended support, subject to Sirius’s terms and conditions, for the period of October 11, 2026, through October 10, 2027.
FISCAL IMPACT:
The cost of this product is included in the department’s FY 26-27 budget (100% User Departments).
BACKGROUND:
The Department of Information Technology’s (DoIT’s) Technical Services Operations division maintains the County’s IBM mainframe computer system, to ensure the reliability, availability, and performance of the mainframe infrastructure which are critical to the county’s business operations. Sirius was initially selected via a request for proposal to handle installation of the County’s mainframe computer system, which makes them uniquely qualified to continue providing 24x7x365 hardware maintenance and support. Sirius has a long history of providing IT solutions and services, including mainframe maintenance, and provides a customized solution tailored to the specific requirements of the County. The Virtualization Engine Service is needed to maintain continuity of the mainframe.
Sirius’s terms and conditions contain a limitation of Sirius’s liability to the total compensation paid or payable to Sirius from the county under this agreement.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase is not approved, DoIT may face challenges in maintaining the County’s mainframe computer system, which supports critical business operations.