To: Board of Supervisors
From: Esa Ehmen-Krause, County Probation Officer
Report Title: Purchase Order Amendment to Increase Payment Limit to PO 028824
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Probation Department, a blanket purchase order amendment with FlexTG previously known as Caltronics Business Systems, to increase the payment limit by $55,000 to a new payment limit of $245,000 for copier rentals and managed print services with no change to the term through December 31, 2026.
FISCAL IMPACT:
100% General Fund.
BACKGROUND:
FlexTG is one of the County’s selected vendors for copier rental and print services. On July 23, 2019, the Board approved and authorized the Purchasing Agent to execute, on behalf of the County, Master Agreement MFD-MA 2019-02 with J.J.R. Enterprises, Inc., dba Caltronics Business Systems for copier rentals and managed print services between July 1, 2019 through June 30, 2030, as recommended by the Public Works Director.
The Department requests approval to amend Purchase Order No. 028824, increasing the payment limit by $55,000 to $245,00, with no change to the term ending December 31, 2026. The increase is needed because copier rental and managed print services across its administrative offices are higher than originally anticipated.
CONSEQUENCE OF NEGATIVE ACTION:
Without this increase, the Probation Department will not be able to reimburse FlexTG for services already rendered in excess of the existing purchase order’s payment limits.