To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Purchase Order with Computacenter for VMware licensing
Recommendation: Recommendation of the County Administrator
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RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Clerk-Recorder, to execute a purchase order with Computacenter United States, Inc. in an amount not to exceed $339,221 for VMware server maintenance subscription for the period of August 1, 2026, through July 31, 2031.
FISCAL IMPACT:
100% General Fund. The annual subscription fee will be $67,844.20. The expense will be reimbursed where applicable through grant funding and is within the Department’s operating budget.
BACKGROUND:
The Contra Costa County Clerk-Recorder-Elections department is requesting Board approval of a purchase order with Computacenter for a subscription service agreement for VMware. Due to VMware’s acquisition by Broadcom, the subsequent changes to VMware’s licensing and pricing structure have changed. Broadcom significantly revised VMware’s product portfolio and moved customers from the traditional perpetual licensing and support model to subscription-based licensing. Broadcom discontinued the sale and renewal of perpetual licenses and Support and Subscription (SnS) agreements for affected products, requiring organizations to transition to new subscription offerings.
As a result of these changes, the Department’s VMware renewal costs have increased beyond the amount originally budgeted. While the annual fee can be absorbed within the Department’s Fiscal Year 26/27 budget, the most cost-effective way to proceed is to enter into a five (5)-year service agreement for an amount not exceeding $339,221.
The Department is also requesting the Board accept the Terms and Conditions of the purchase agreement, in which the County and Computacenter each agree to indemnify the other for third-party claims arising from their own negligence, misconduct, or unauthorized actions, i...
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