To: Contra Costa County Housing Authority Board of Commissioners
From: Joseph Villarreal, Executive Director
Date: September 12, 2023
Report Title: APPROVE AND AUTHORIZE THE EXECUTIVE DIRECTOR, OR HIS DESIGNEE, TO EXECUTE AN AGREEMENT WITH HD SUPPLY FACILITIES MAINTENANCE TO SUPPLY FACILITIES MAINTENANCE, REPAIR, OPERATING AND INDUSTRIAL MATERIALS AND RELATED SERVICES
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Executive Director of the Housing Authority, or designee, to execute a contract amendment with HD Supply Facilities Maintenance (dba HD Supply) to extend the term through December 31, 2026 and increase the payment limit by $2,000,000 to a new payment limit of $4,000,000 to provide facilities maintenance, repair, operating and industrial materials, and related services.
BACKGROUND:
To ensure the continuous operation and maintenance of its public housing developments and the agency's offices, HACCC staff require tools and supplies to address plumbing, HVAC, electrical, flooring, kitchen and bath, janitorial, landscaping, painting and needs among others, on a daily basis. HACCC requires a vendor that can meet these needs in a timely manner to ensure optimum customer service to our residents and staff. A master contract will ensure continuity of products, fast and easy ordering, trackable invoicing, and next-day delivery systems to minimize the interruption in the daily workflow of HACCC staff.
In soliciting this contract HACCC has made use of its ability to utilize interagency purchasing agreements. HUD requires housing authorities to competitively solicit goods and services. However, instead of conducting the entire procurement process in-house, HUD permits, and even encourages, housing authorities to procure goods and services via cooperative and interagency agreements. Such agreements can greatly simplify and expedite the procurement process since the housing authority does not have to develop specifications, solicit vendors for bids or evaluate those...
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