To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Execute a Contract Amendment with Guidehouse, Inc.
Recommendation: Recommendation of the County Administrator
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RECOMMENDATIONS:
APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with Guidehouse Inc. to increase the payment limit by $98,000 to a new payment limit of $1,041,384 for services to implement Workday procurement modules with no change to the term ending March 16, 2029.
FISCAL IMPACT:
The cost of this product is included in the department’s FY 26-27 budget (100% User Departments).
BACKGROUND:
In April 2023, Contra Costa County successfully launched its Workday Financial Management System, replacing the County’s 40-year-old legacy financial system. Since implementation, the County has relied on post-production support services to maintain system stability, address production issues, and support continuous improvement.
In 2025, the Department of Information Technology (DoIT) conducted a competitive request for proposals for managed Workday post-production services, resulting in an award to Guidehouse, Inc.
DoIT, in collaboration with County departments, proposes to expand the County’s use of Workday by adding functionality to improve procurement and contract management processes and maximize the County’s existing investment in the Workday platform. The expansion includes the following modules:
Inventory: Provides real-time visibility and control over inventory and assets and integrates inventory movements with procurement and financial reporting. Key capabilities include inventory tracking, mobile operations, and automated reorder management to improve inventory management and streamline related processes.
Contract Lifecycle Management (CLM): Provides end-to-end contract management through centralized contract storage, standardized templates and clauses, workflow automation, and analytics. The module is intend...
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