To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Contract Extension with NBS Government Finance Group
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with NBS Government Finance Group, to extend the termination date of the agreement from May 31, 2025, to July 31, 2025, with no change to the agreement’s payment limit or other terms.
FISCAL IMPACT:
This agreement’s payment limit of $14,000 will remain unchanged, its associated costs are 100% General Fund.
BACKGROUND:
The Clerk-Recorder Department’s Elections Division is charged with conducting elections on behalf of jurisdictions within the County. The Department seeks consultation about the cost-recoverability of functions and capital equipment related to the conduction of elections, as well as methodology of distributing those costs to jurisdictions participating in a consolidated election.
NBS Government Finance Group will assist the Department in reviewing charges related to the 2024 November General Election, performing comparisons of election billing methodologies of other California counties’ Registrar offices, and offer advisement on potential changes to billing methodologies for future elections.
This agreement contains a non-standard indemnification clause that potentially restricts reimbursement of expenditures should the County elect to provide its own legal defense for any claim covered by the contractor’s general liability insurance policy.
CONSEQUENCE OF NEGATIVE ACTION:
The Department would lack the capacity to thoroughly evaluate its election billing methodology and would continue current practices which may omit reimbursement of costs related to election equipment and functions, resulting in potentially unrealized revenue.