To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Contract amendment with Madison Artificial Intelligence, Inc. to continue developing and supporting automated solutions related to staff report writing, contract management, and real property records.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with Madison Artificial Intelligence, Inc. to increase the payment limit by $230,000 to a new payment limit of $325,000, to cover an annual subscription fee and one-time data fee that was mistakenly omitted from the initial contract, and amend the term of the contract to provide for successive one-year renewal terms after the expiration of the initial term on December 8, 2028, to continue developing and supporting automated solutions related to staff report writing, contract management, and real property records.
FISCAL IMPACT:
The FY26/27 cost of this contract is included in the Department's budget allocation for the IT Project "Artificial Intelligence Professional Services." 100% General Fund.
BACKGROUND:
For FY 2025-26, the Board approved a $500,000 General Fund allocation for the "Artificial Intelligence Professional Services" IT project to be administered by the Department of Information Technology (DoIT) and the County Administrator's Office (CAO). In May 2025, the County established an internal Artificial Intelligence Policy and invited departments to propose innovative AI pilot projects. Following a collaborative review process involving the CAO, DoIT, Clerk of the Board, Health Services, and Conservation and Development, the group evaluated four (4) AI vendors and recommended an initial engagement with Madison Artificial Intelligence, Inc.
Madison Artificial Intelligence, Inc. will configure its AI software to develop three (3) proof-of-concept AI solutions designed to im...
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