To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with Deloitte, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with Deloitte, Inc. in an amount not to exceed $50,000 to provide software licenses, service, maintenance and technical support for the period of September 1, 2024, through August 31, 2029.
FISCAL IMPACT:
The cost is included in the Department’s FY24-25 budget and will be charged to user departments. 100% User Departments.
BACKGROUND:
Deloitte provides a specialized tool that integrates with the UKG Pro Workforce Management timekeeping system and is used by larger departments to assist in timekeeping input. The County is currently undergoing an upgrade of the timekeeping system and the CleverAnt software also must be upgraded to be compatible with the new timekeeping software.
At its April 9, 2024, meeting, the Board approved a five-year contract with the timekeeping system, UKG Kronos Systems LLC, and this agreement is also for a five-year period. Deloitte’s customer agreement contains a limitation of liability that shall not exceed the fees paid by County under this agreement. This purchase is being made via sole source justification for product service continuity.
CONSEQUENCE OF NEGATIVE ACTION:
If this agreement is not approved, this time-saving tool will not be available for the departmental staff that rely on it and may create undue hardship on them and could result errors in processing employee payroll.