To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: APPROVE and AUTHORIZE the Purchasing Agent to execute a blanket purchase order amendment with Herc Rentals Inc, for heavy equipment rentals.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, an amendment to a blanket purchase order with Herc Rentals Inc. (dba Herc), effective April 28, 2025, to increase the payment limit by $200,000 to a new payment limit of $700,000, with no change to the term to provide specialized rental of heavy equipment, Countywide.
FISCAL IMPACT:
100% Local Road and Flood Control District Funds.
BACKGROUND:
The Contra Costa County Public Works Department maintains over 650 miles of roads, 79 miles of creeks and channels, and 29 detention basins and dams throughout Contra Costa County.
On April 4, 2023, the Board of Supervisors approved the execution of a blanket purchase order with Herc for heavy equipment rentals.
On April 28, 2025, the Board of Supervisors approved the blanket purchase order amendment No. 1 for the purchase order with Herc by increasing the payment limit from $300,000 to $500,000.
The Public Works Department is requesting to add funds to the existing blanket purchase order, which is used to rent heavy equipment for County maintenance crews to perform routine and emergency road and flood control maintenance work. With the approaching winter season and potential for severe weather, additional equipment rentals may be necessary.
This blanket purchase order amendment will increase the payment limit by $200,000, which will allow the Public Works Department to continue to rent heavy equipment with Herc through the end of the purchase order's term on April 3, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve the blanket purchase order amendment will prevent the Pub...
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