To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Approve a Network Fleet Agreement (contract) amendment with AssetWorks Inc.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with AssetWorks Inc., effective June 30, 2024, to increase the payment limit by $199,000 to a new payment limit of $1,364,000 for the Vehicle Telematics GPS reporting hardware, software, installation, and services, and extend the term from June 30, 2024 to June 30, 2025, Countywide. (100% Fleet Internal Service Fund).
FISCAL IMPACT:
100% Fleet Internal Service Fund
BACKGROUND:
On March 29, 2016, the Board of Supervisors approved a Network Fleet Agreement with AssetWorks LLC, for vehicle Telematics reporting hardware, software, installation and services. This contract provides the Telematics reporting hardware for installation in select vehicles from the County's fleet with internet access to real-time and historical data on the vehicle emissions performance, diagnostic trouble codes, positioning, speed and course. Fleet Services and user departments have found it necessary to occasionally review vehicles data for a variety of reasons. Light vehicles equipped with these Telematics devices are eligible to be enrolled in the State's Continuous Smog Testing Programs, which precludes the need for physical Biennial Smog Inspections, resulting in cost savings and reducing downtime of the vehicles.
Under the approved Network Fleet Agreement, Public Works has worked with AssetWorks LLC to install the vehicle Telematics reporting hardware and software services. The approval of year-to-year rollovers allowed Public Works to continue procuring equipment, software and services through AssetWorks LLC, that was necessary to utilize Telematics reports for programs, such as the State's Continuous Smog Testing Pilot P...
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