To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Amend Contract with Ventura Business Systems, Inc. to add $10,000.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the County Librarian, or designee to execute a contract amendment including modified insurance language with Ventura Business Systems, Inc., to increase the payment limit by $10,000 to a new payment limit of $100,000 for cash handling services and maintenance services on Library ITC and PVC for the period October 1, 2024, through September 30, 2025.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
The Library Department requires cash handling (pick up, count, and deposit of cash and coin) and maintenance services on the Library’s cash collecting equipment that enables patrons to print and photocopy using the Library’s printers and copiers. This contract will be in effect for one (1) year.
The Library respectfully requests and amendment to increase the payment limit by $10,000 due to greater than anticipated need for services, and changes the rates to include half-day for days where contractor provides services for four hours or less.
The contract provisions include modified insurance provisions that increase the amount of General Liability coverage, and adds Crime & Theft and Employee Dishonesty Liability coverage, and which were approved by Risk Management.
Government Code Section 31000 authorizes the County to contract for services including the services that Ventura Business Systems, Inc. provides.
CONSEQUENCE OF NEGATIVE ACTION:
If the contract is not approved, the Library Department will not be able to provide efficient printing or photocopying services to the Public.