To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: R-Computer
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, an amendment to purchase order #F025858, with R-Computer to increase the payment limit amount by $200,000 to a new total payment limit of $1,100,000 to provide computer hardware, peripherals, cameras, GPS units and other computer-related equipment and supplies, with no change to the existing term through June 30, 2027.
FISCAL IMPACT:
Approval of this request will result in up to $200,000 in expenditures through June 30, 2027 and will be funded 100% by the General Fund.
BACKGROUND:
With years of experience supporting the Office of the Sheriff’s unique, public safety-related information technology (IT), network and mobile data needs, R-Computer consistently supplies the Department with computers, electronic equipment and peripherals in a timely manner. R-Computer has proven to be reliable, dependable, and competitively priced. The company provides advice and guidance about products and understands the network structure and IT needs of the Office of the Sheriff.
The Department has an existing blanket purchase order #F025858 with R-Computer and is requesting to increase funds to continue providing computer-related equipment and supplies.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve, the Office of the Sheriff would not be able to purchase desktops, laptops, monitors and other small computer equipment without requesting for individual purchase orders for each item, which could lead to a delay in the processing of orders, paying higher prices and potentially longer wait times for delivery of items.