To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: # 38-127-0 Purchase Order with Pitney Bowes Global Financial Services LLC
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Department, a purchase order and related agreement with Pitney Bowes Global Financial Services LLC in an amount not to exceed $4,000 for continued mailing essentials for the period December 1, 2025, through April 29, 2028.
FISCAL IMPACT:
61% State, 39% Federal, of which $966 is budgeted in FY 25-26, $1,655 will be budgeted in FY 26-27 and $1,379 will be budgeted in FY 27-28.
BACKGROUND:
The Employment and Human Services Department (EHSD) has used Pitney Bowes Global Financial Svc LLC for more than ten years to provide mailing services. These services are essential for communicating with families seeking childcare and energy assistance programs through the Community Service Bureau. Services include the distribution of childcare agreements, resources, and energy assistance agreements, ensuring that clients receive the support they need in a timely and efficient manner.
Pitney Bowes's Terms Agreement includes a limitation of liability that caps liability, including any liability of their suppliers, to the fees paid by the County for applicable equipment or services. EHSD is seeking a new purchase order to continue services with Pitney Bowes Global Financial Services LLC for a term that will end on April 29, 2028.
Approval of this Purchase Order will enable continued use of Pitney Bowes Global Financial Services LLC for mailing essentials necessary for the Community Service Bureau's childcare and energy assistance programs.
CONSEQUENCE OF NEGATIVE ACTION:
The County will be limited in its ability to lease equipment and provide mailing essentials to the community.
CHILDREN'S I...
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