To: Board of Supervisors
From: Ellen McDonnell, Public Defender
Report Title: Purchase Order with Quench USA, Inc. (Quench)
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
RATIFY the Public Defender's execution of a rental agreement containing terms and conditions, with Quench USA, Inc., totaling $24,670 for the period June 28, 2022 through June 28, 2026, and APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Defender a purchase order with Quench USA, Inc. in an amount not to exceed $5,155 for the rental and maintenance of five (5) water dispensing machines for employee use, for the period June 28, 2025 through June 28, 2026.
FISCAL IMPACT:
Approval will ratify financial approval for the use of up to $24,670 of the department's General Fund allocations, of which up to $5,155 will cover the last annual renewal cost, a contract term payment, and removal fees for all 5 machines.
BACKGROUND:
The Public Defender entered into a rental agreement with Quench USA, Inc. from June 28, 2022 to June 28, 2026, for the rental and maintenance of water dispensing machines at various Office of the Public Defender (CCPD) locations. CCPD selected Quench as they were identified as an approved vendor by one other county department, and decided to obtain Quench's services with the goal of providing safe, filtered drinking water for staff.
Per the Board established policy Sales by Private Vendors in County Facilities and County Administrative Bulletin No. 614:
* The purchase of water for employees is considered an essential commodity only in cases where health concerns have been established.
* If the County Health Department determines that the tap water in a County building is not safe to consume, the County will pay for access to potable water or bottled drinking water to be delivered.
* If employees wish to have access to other water sources for other reasons (such as taste or convenience)...
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