To: Board of Supervisors
From: Monica Nino, County Administrator
Report Title: Change Order for Building Permits for the West County Accessible Room Conversion Project
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
AUTHORIZE and APPROVE the County Administrator, or designee, to execute a contract amendment with Sletten Construction Company, a Montana Corporation, to increase the payment limit of the preconstruction phase contract by $573,356 to $1,163,356 to produce building permit drawings and submittals for the West County Detention Facility Accessible Room Conversion (WARC) Project.
FISCAL IMPACT:
The increased payment limit of $1,163,356 was previously allocated in the FY24-25 Capital Budget.
BACKGROUND:
The preconstruction phases of the WARC project initially did not include the production of the building permit drawings necessary to get the permits to construct the project. This work was going to be part of the construction phase contract. However, delays in executing the construction phase contract, most due to the need to negotiate the Guaranteed Maximum Price of the construction phase, could have caused delays to the overall project timeline. In order to minimize the potential for project delays the County moved the production of the building permit drawings to the preconstruction phase.
CONSEQUENCE OF NEGATIVE ACTION:
Not approving the contract amendment will delay the overall project schedule and result in additional project costs due to escalation of construction material costs.