To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Approve Budget Amendment BDA-25-00014
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE Budget Amendment No. BDA-25-00014 authorizing the transfer of $575,000 in appropriations from the Department of Information Technology (0147) to Public Works Plant Acquisition (0111) for the replacement of the data center fire suppression system.
FISCAL IMPACT:
This action increase appropriations by $575,000 in Plant Acquisition (0111), Plant ACQ-Office Buildings (4405), and decreases appropriations in Information Technology (0147), Administration (1050). The cost is budgeted in the Department’s IT Project Funding for FY24/25, Project “Data Center Fire Suppression Replacement,” 100% General Fund.
BACKGROUND:
The Department of Information Technology (DoIT) has requested the replacement of its FM-200 fire suppression system due to its deteriorated condition, which poses a hazard to the County’s main data center. The fire alarm (FA) panel and associated replacement parts are obsolete and no longer available. Additionally, the existing alarm system does not comply with current National Fire Protection Association (NFPA) codes, necessitating a complete system replacement.
CONSEQUENCE OF NEGATIVE ACTION:
If funds are not allocated to Public Works, the fire suppression system replacement will be in jeopardy. Failure to replace the FM-200 fire suppression system poses significant risks to the County’s main data center, including an increased fire hazard, potential data center downtime, and non-compliance with current National Fire Protection Association (NFPA) codes, which could result in legal and regulatory consequences.