To: Board of Supervisors
From: Esa Ehmen-Krause, County Probation Officer
Report Title: UKG TeleStaff Cloud Application Transition
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Probation Department, a purchase order and Master Services Agreement with UKG Kronos Systems, LLC, in an amount not to exceed $3,285 to transition its timekeeping software to the UKG cloud for the period December 20, 2025 to December 19, 2026. (100% General Fund)
FISCAL IMPACT:
This will be 100% funded by the General Fund.
BACKGROUND:
UKG Kronos Systems (UKG), LLC provides a software for automated timekeeping for Juvenile Hall staff. This software sends out notifications to eligible staff when open shifts are available and is able to generate a payroll report to provide information regarding regular and overtime pay. In the past, management conducted these processes manually, however it was very inefficient and time consuming.
UKG has been providing automated timekeeping services to the Probation Department since 2016. In 2020, the Kronos company merged with Ultimate Software, and the combined company is now Ultimate Kronos Group. To continue utilizing this software, the Department must transition from the existing Telestaff Application in the Kronos Private Cloud to the use of the TeleStaff Cloud Application in the Google Cloud Platform with UKG.
The Master Services Agreement includes limitations of liability, and the Probation Department is seeking acceptance of the modified language and to utilize the Master Services Agreement.
CONSEQUENCE OF NEGATIVE ACTION:
If unapproved, the Probation Department will not be able to have automated timekeeping and related support services.