To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: Contract with Metropolitan Van and Storage Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Metropolitan Van and Storage Inc., in an amount not to exceed $1,303,750 to provide archival records, office furniture and equipment storage for the period February 1, 2024 through June 30, 2027.
FISCAL IMPACT:
$1,303,750: (59%, Federal, 35% State, and 6% County General funds) $186,250 of which is budgeted in FY 23/24, $372,500 which will be budgeted in FY 24/25, $372,500 of which will be budgeted in FY 25/26, and $372,500 of which will be budgeted in FY 26/27.
BACKGROUND:
Metropolitan Van and Storage Inc. stores, retrieves, and maintains EHSD files and provides storage space for office furniture and equipment. The last Request for Proposal (RFP) for archival records and future storage was in 2009. This contract was Sole Source and approved by the County’s Purchasing Agent on December 7, 2021.
The Board has approved contracts with this Contractor since 2011. The most recent contract was approved by the Board of Supervisors on January 11, 2022 (C.65) in an amount not to exceed $745,000 to provide archival records storage and office furniture and equipment storage, for the period February 1, 2022 through January 31, 2024.
CONSEQUENCE OF NEGATIVE ACTION:
EHSD will no longer be able to store records and furniture with Metropolitan Van and Storage Inc.
CHILDREN’S IMPACT STATEMENT:
This contract supports the fifth of Contra Costa County’s community outcomes of the Children’s Report Card, “Communities that are Safe and Provide a High Quality of Life for Children and Families.”