To: Board of Supervisors
From: Monica Nino, County Administrator
Report Title: Change orders for West County Accessible Room Conversion (WARC) Project
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
AUTHORIZE and APPROVE the County Administrator, or designee, to execute a change order to increase the payment limit by $1 million dollars, to a new payment limit of $24.5 million dollars with Sletten Construction Company, a Montana Corporation, for the West County Detention Facility Accessible Room Conversion (WARC) project to allow for additional fixture replacement and painting in all housing units, fencing repairs and new gates and the paving of the interior fire road for the facility.
FISCAL IMPACT:
The increase in contract amount is being sourced from previously appropriated funds in two accounts, which are already encumbered for detention facility improvements.
BACKGROUND:
The West County Detention Facility (WCDF) was built in the 1980’s and fixtures and finishes have worn significantly in the ensuing 40 years of service and are in need of replacement. Since the WARC project is already requiring the movement of occupants out of each housing unit during periods of construction it makes sense logistically to complete this additional work while these housing units are unoccupied. The scope of work will include replacement of plumbing access panels, resurfacing of an interior fire road, the replacement of floor tiles with epoxy and interior painting.
CONSEQUENCE OF NEGATIVE ACTION:
The work would need to be completed at a later time with another contractor mobilization resulting in higher costs by not using the economies of scale provided by combining this work with the ongoing work in progress.