To: Contra Costa County Housing Authority Board of Commissioners
From: Joseph Villarreal, Executive Director
Report Title: ADOPT AMENDMENTS TO THE PROCUREMENT POLICY TO ALIGN WITH UPDATED FEDERAL AND STATE REGULATIONS AND BEST PRACTICES
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT the revised Procurement Policy for the Housing Authority of the County of Contra Costa (HACCC) to align with updated federal and state procurement regulations, incorporate the Buy America Preference, clarify roles and responsibilities, and modernize internal practices for efficiency, accountability, and equity.
BACKGROUND:
HACCC last adopted a full revision of its Procurement Policy in 2015. Since that time, federal regulations-including 2 CFR Part 200 (Uniform Guidance)-have been updated, and HUD Procurement Handbook 7460.8 REV 2 has provided expanded interpretation of those rules. Additionally, California procurement statutes and public contracting standards have evolved, particularly around conflict of interest, small business inclusion, and public works contracting.
This amended Procurement Policy reflects a comprehensive update to incorporate these regulatory changes and improve clarity, accessibility, and internal consistency. These changes are intended to enhance oversight, improve vendor transparency, and streamline purchasing processes in line with national best practices.
This update also incorporates changes approved by the Board in May 2025 to amend the HACCC Procurement Policy by increasing the purchase thresholds as follows: petty cash from $50 to $250, micro purchases from $3,000 to $10,000, and small purchases from $150,000 to $200,000.
The following key updates have been made:
* Updated all regulatory citations to reflect current law.
* Clarified applicability of the Procurement Policy to mixed-funding projects and emphasized consistent application of HUD regulations when federal funds are used.
* Expanded...
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