To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: APPROVE a Purchase Order with Quadient, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, a purchase order with Quadient Inc. in the amount of $14,718.69 for the annual renewal of maintenance agreement ISO500 effective February 25, 2024, for metered mail service, Countywide.
FISCAL IMPACT:
100% Department User Fees
BACKGROUND:
Print & Mail Services has continuously leased this mailing system as it is utilized for all departmental metered mailing. This system includes a postage meter, double track unit, and base station package. Quadient Inc. provides all the necessary items listed above as well as consistent maintenance and inspections to ensure that these items are in good working condition throughout the duration of the maintenance agreement attached.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase agreement is not approved, Print & Mail Services metered mail service will lack technical support, leading to decreased product reliability and the possible rise in expenses for repair and replacement.