To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 1 with Bay City Boiler and Engineering Company, Incorporated, a California Corporation, Countywide.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Bay City Boiler and Engineering Company, Incorporated, effective January 31, 2025, to extend the term through January 31, 2027, with no change to the payment limit for on-call boiler maintenance and repair services at various County sites and facilities, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (No fiscal impact)
BACKGROUND:
The Public Works Department, Facilities Services is responsible for the maintenance and repairs to all hot water, boiler furnace, and heat pump systems which provide hot water and heating to County buildings. Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. Scheduling this maintenance is done by Facilities Services, but the actual maintenance is performed by outside vendors.
The Public Works Department conducted a formal solicitation for on-call boiler maintenance and repair services. All bids were collected via BidSync #2107-497 and Bay City Boiler and Engineering Company, Incorporated, was one of two contractors awarded for this work. On January 18, 2022, the Board approved a contract with Bay City Boiler and Engineering Company, Incorporated, in an amount not to exceed $750,000, for the period February 1, 2022 through January 31, 2025.
Facilities Services is requesting Amendment No. 1 to be approved, extending the contract term an additional two years through January 31, 2027, with no change to the payment limit.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract amendment is not approved, boiler services with Bay City Boiler and Engineering Company, Incorp...
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