To: Board of Supervisors
From: Thomas L. Geiger, County Counsel
Report Title: Contract Amendment with Sophus Consulting
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the County Counsel, or designee, to execute a contract amendment with Sophus Consulting, to increase the payment limit by $100,000 to a new payment limit of $298,414, for additional case management software implementation services, with no change in the term ending June 30, 2025. (100% General Fund)
FISCAL IMPACT:
Approval of this contract amendment will result in additional expenditures of up to $100,000 for a contract total of $298,414.
BACKGROUND:
The County Counsel’s Office is implementing a new, integrated document management system to replace its separate timekeeping, calendaring and case file management systems. The system is scheduled to go live in mid-April 2025. The new ProLaw Case Management system will substantially streamline operations by simplifying procedures and significantly reducing the time spent entering data across multiple platforms. Sophus Consulting is providing consulting services to implement the system. Additional consulting services are necessary to fully implement the new system. Contractor will provide a software upgrade, complete all scoped work, and provide additional training.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, Sophus Consultants will not provide the services needed to complete the implementation of the ProLaw program.