To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contracts for Automotive Parts Management Services, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute individual contracts with Ron Du Pratt Ford, Inc. and City Auto Supply LLC, in an amount not to exceed $995,000 for each contract, to provide automotive parts management services for the period of September 1, 2025, through August 31, 2028, Countywide.
FISCAL IMPACT:
100% Fleet Internal Service Fund
BACKGROUND:
Public Works Fleet Services oversees vehicle maintenance for over 1,700 vehicles. Automotive parts are needed for the maintenance of County vehicles, including for both standard stock replenishment and critical unit-down emergencies.
In April 2025, the Public Works Department conducted a formal solicitation for automotive parts management services. The Request for Proposal was published on BidNet Direct # RFP_F-Contr-0000000022. Ron Du Pratt Ford, Inc. and City Auto Supply LLC were two of the four qualified vendors awarded the contract. These vendors provide automotive parts for Ford, Dodge, and Chevy, which make up the majority of our County’s vehicle fleet.
Fleet Services is requesting approvals for service contracts with Ron Du Pratt Ford, Inc. and City Auto Supply LLC for the term September 1, 2025 through August 31, 2028, in the amount of $995,000.
CONSEQUENCE OF NEGATIVE ACTION:
If these contracts are not approved, automotive parts for County vehicles will not be available, which will impact functionality, maintenance, and repairs of County vehicles.