To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: AtHoc, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract amendment with AtHoc, Inc. to increase the payment limit by $12,360 to a new payment limit of $3,929,672 to include a custom SMS short code to the agreement for Hazmat Level 1 Alerts, with no changes to the term ending October 31, 2027, and two optional one-year term extensions.
FISCAL IMPACT:
Approval of this request will result in up to $12,360 in additional service expenditure and will be funded 100% by the Certified Unified Program Administration (CUPA) with allocated business plan fees.
BACKGROUND:
AtHoc Inc. is a full-service alert and warning company specializing in fixed siren systems and emergency notification systems. AtHoc, Inc. provides support for the Contra Costa County Community Warning System. The Contra Costa County Community Warning System consists of 25 separate and linked control centers, monitoring systems, and communication systems between emergency responders, sirens (40), and other alerting devices (700+), and automated links to radio and television stations serving the community. AtHoc, Inc., formerly Alerting Solutions, Inc., has been servicing Contra Costa County since July 2012.
On November 8, 2022, the Board approved and authorized the execution of a contract with AtHoc, Inc., in an amount not to exceed $3,917,312 for the provision of hosted software and maintenance for the County’s Community Warning System for the period of November 1, 2022 through October 31, 2027, and two optional one-year term extensions. This amendment will allow for custom SMS short code messages for HazMat Level 1 Alerts.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve, The County’s Community Warning System will not be properly maintained.