To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: DS Services of America, Inc. dba Primo Water North America (Alhambra)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Sheriff-Coroner, a purchase order with DS Services of America, Inc. dba Primo Water North America, in an amount not to exceed $25,000, and ACCEPT a Terms and Conditions for rental and maintenance of water dispensing machines, for the Office of the Sheriff, for the period February 1, 2024 through January 31, 2027.
FISCAL IMPACT:
Approval of this request will result in up to $25,000 in contractual service expenditures over a 3-year period and will be funded 100% by the General Fund.
BACKGROUND:
DS Services of America, Inc. dba Primo Water North America provides Alhambra water coolers and water fountains to the Office the Sheriff. The service ensures that the Office of the Sheriff meets the basic requirements of health and safety regulated by local and state policies, which require employers to provide a workplace environment with clean water for staff.
The Department is seeking approval of this retroactive purchase order due to unintentional oversight caused by the substantial number of new contracts the Office of the Sheriff is currently handling. The vendor has continued to provide services in good faith.
The Terms and Conditions include a limitation of liability.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board does not approve, it will result in a violation of OSHA standards which require the Office of the Sheriff to provide employees access to safe drinking water.