To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Payment for Supplies provided by Hammons Supply Company LLC
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay an amount not to exceed $8,920 to Hammons Supply Company LLC for providing shelter supplies for the Health, Housing, and Homeless Services Division of Contra Costa Health (CCH) during the period of April 1, 2026 through May 31, 2026.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $8,920 and will be funded by the California Housing and Homelessness Incentive Program (HHIP).
BACKGROUND:
Hammons Supply Company LLC was the main provider of supplies for the Health, Housing, and Homeless Services shelters. On June 13, 2025, the Purchasing Agent issued a purchase order with Hammons Supply Company LLC for shelter supplies in an amount not to exceed $100,000 for the period of July 1, 2025 through June 30, 2026. Due to the rising cost of goods, shelter supply spending went over the approved purchase order amount, and five invoices remain unpaid from fiscal year 25-26.
As a result, staff have determined that the vendor is entitled to payment for the reasonable value of the products and services under the equitable relief theory of quantum meruit. The theory provides that where a vendor has been asked to provide products or services without a valid contract, and the vendor does so to the benefit of the County, the vendor is entitled to recover the reasonable value of the products and services. Health, Housing, and Homeless Services is requesting retroactive payment due to delays caused by lack of real-time knowledge of expenditures.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, Hammons Supply Company LLC will not be paid for shelter supplies requested by County staff and provided by the vendor in good faith.