To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with Asana, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with Asana, Inc. in an amount not to exceed $75,000 for Asana’s project management tool, subject to their Subscriber Terms, for the period of December 31, 2025, through December 30, 2026.
FISCAL IMPACT:
The cost of this product is included in the Department’s FY 25-26 budget. 100% User Departments.
BACKGROUND:
The Department of Information Technology’s staff uses Asana’s project management tool to collaborate and manage tasks more efficiently. Asana is known for its intuitive task management features which allow department users to create projects, add tasks, assign them to team members, set due dates, organize tasks in different projects and boards, and track the progress of work. Other positive aspects of Asana are real-time collaboration, flexible project views, integration with a wide range of third-party apps and services, customization capability, and user-friendly interface which is often quick to adopt for teams familiar with task management tools. The Department is using Asana to streamline workflows, improve communication, and enhance overall productivity.
Asana’s Subscriber Terms, including it Public Entity Amendment, includes a limitation of liability provision. This purchase is being made under a sole source procurement which was approved by Purchasing on 04/22/2025.
CONSEQUENCE OF NEGATIVE ACTION:
If this is not approved, the Department will have a more difficult time effectively managing and organizing project tasks.